Judge Healthcare?is actively seeking?full-time Executive Assistants?for one of?California's leading healthcare system!!?
This position is located in?Stanford, CA!
Executive Assistant?Job Description:
? Perform administrative coordination duties for the Executive Director, including anticipating needs, scheduling, calendaring, making travel arrangements, maintaining information, tracking, reporting, entering data, and other special projects.?
? Manage teleconference scheduling, logistics, minutes and rosters for Board of Directors, Board Committees and other meetings.?
? Perform a wide variety of office management duties, including covering the reception desk, providing administrative support to other leaders, answering incoming calls, maintaining office equipment, managing office supply inventory, distributing mail/deliveries, maintaining supply room/kitchen and providing basic IT support.?
? Recruit, train and provide guidance to office volunteers and manage projects for front office volunteers.?
? Perform basic accounting functions such as entering AP/AR, preparing deposits/invoices, completing payment requests, assisting the Executive Director with budget preparation and account reconciliations and preparing expense reports for leadership staff.?
? Coordinate onboarding of new staff, including setting up workstations and computers, issuing keys/passes and phone set up.?
? Actively participate in a team-oriented environment, assisting where needed
The following qualifications must be met to be considered for the?Executive Assistants:
Demonstrated experience with calendar and meetings
Written and oral communication skills
Ability to prioritize tasks and adapt to unforeseen events and day-to-day events and interactions
One year within the last three years of executive assistant experience